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MPI engages conference attendees at World Education Congress
Jul 15, 2011 by
   Meeting Professionals International (MPI) is conducting their World Education Congress, which will be held July 23-26 in Orlando,  in a very unusual, yet attendee focused way this year and they are hoping it pays off with attendee growth and satisfaction.In order to develop their agenda for the congress, they crowdsourced the 3-day agenda through a Meeting Madness Session Contest held in March and April. Similar to College Basketball's March Madness, this contest had 22 session...
5 Questions to Ask Your Next Speaker
Jul 13, 2011 by
The speaker or set of speakers for your next meeting, conference, or educational seminar is vital to the success or failure of the gathering. The presenters set the tone for the entire meeting and often they are not vetted properly. In addition, event planners used to hire either motivational speakers or ones with great content. Nowadays, attendees want speakers that can motivate, inspire, and are deep with content knowledge. What is a meeting planner to do? Below are 5 questions that you can a...
5 Tips to Make Your Next Meeting Tablet PC Friendly
Jul 11, 2011 by
The pen and paper are losing the war in meetings and events across the nation. While a laptop is considered to be intrusive on a discussion table, a solution for event planners can be to rent Tablet PCs.   Here are 5 tips to make your next event, tablet friendly: If the attendees are going to be in one room for a long period of time, consider renting stands in addition to the tablets. Whether attendees are viewing video or taking a lot of notes, a stand can help give optimal viewing a...
Event Planner vs. Committee Planning: Can They Coexist?
Jul 08, 2011 by
      In 2009 and '10 many companies, associations, and non-profits closed their event planning departments and laid the responsibility of event planning on department assistants, or employee/volunteer committees. While that sounds good in theory and might be able to work with small meetings, the truth is many larger meetings and events aren't that effective because the committee doesn't have the time or expertise to follow through on every little detail of the event. Below are s...
Lighting for Dummies: Understanding the 10 Most Common Options
Jul 06, 2011 by
Lighting is often the most critical element of a successful event, yet sometimes the most misunderstood. In addition without the assistance of a light equipment rental company, it can be poorly implemented. Whether it is a specialty lighting designed to create a certain mood or task lighting critical to functional areas, good lighting can make the difference between a mediocre meeting and a successful one. Lets define the 10 different types of lighting instruments and attachments.TYPES OF LIGHTI...
Celebrating the 4th of July | AV Event Solutions
Jul 04, 2011 by
2 3 5 y e a r s a g o . . . o n J u l y 4 t h , 1 7 7 6 T h i s g r e a t n a t i o n , t h e U n i t e d S t a t e s o f A m e r i c a , I n a s t r u g g l e f o r w h a t w a s r i g h t a n d f r e e , W a s p r o u d l y b o r n . . . M a y w e c e l e b r a t e t h a t p r e c i o u s f r e e d o m F o r w h i c h o u r f o r b e a r s f o u g h t s o b r a v e l y . . . T h e f r e e d o m t h a t i s i n h e r e n t I n t h e S t a r s a n d S t r i p e s , o u r r e v e r e d f l a g . . . C e l e b r a t e F r e e d o m T h i s F o u r t h o f J u l y ! Y o u r f r i e n d s a t
Key Travel Initiatives Supported by U.S. City Mayors
Jul 01, 2011 by
The United States Conference of Mayors, the official organization of mayors of cities with a population of 30,000 or more, approved several key travel industry resolutions 3 weeks ago at their 79th Annual Conference of Mayors in Baltimore. By supporting these resolutions, the elected officials indirectly put their support behind the event meeting services industry, which is highly dependent upon travel for their national and international conferences and meetings. Here is an executive summary...
Renting Audio Visual Equipment? Here are 8 Useful Negotiation Tips
Jun 29, 2011 by
Negotiating with a supplier can be tricky. Event planners are out to save the most money for their clients, and suppliers (such as hotels, AV companies, and caterers) are trying to make the most profit at the event. Is there a middle ground? I would argue yes, but it requires some flexibility and patience from both parties. Here are some tips to make your next contract negotiation a little easier: Be flexible with your conference or meeting dates.  Every company has "marginal&qu...
Using Icebreakers Effectively at Your Next Meeting or Event
Jun 27, 2011 by
Icebreakers can be a great way to start off a meeting, association event, or training session. They set the tone for the session and can allow participants to relax. In addition, many icebreakers by default create a team experience because the meeting has started off with interactivity. Now, there are a few rules for icebreakers and they are as follows: It should occur at the beginning of the meeting. Many small or large events have networking time where attendees can gather and move arou...
7 Ideas for a Successful Company Outing
Jun 24, 2011 by
This is the time of year, many organizations start planning an employee gathering to celebrate summer or fall. This is a great way to meet each other on a social basis, as well as, informally integrate spouses and children into the work setting. Here are a few tips to make this year's company outing successful without breaking the bank. Develop a budget and get it approved by upper management. It is vitally important to get a bottom-line budget number approved before ordering food and s...
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