SmartSource Blog

Month: June 2011

Renting Audio Visual Equipment? Here are 8 Useful Negotiation Tips
Jun 29, 2011 by
Negotiating with a supplier can be tricky. Event planners are out to save the most money for their clients, and suppliers (such as hotels, AV companies, and caterers) are trying to make the most profit at the event. Is there a middle ground? I would argue yes, but it requires some flexibility and patience from both parties. Here are some tips to make your next contract negotiation a little easier: Be flexible with your conference or meeting dates.  Every company has "marginal&qu...
Using Icebreakers Effectively at Your Next Meeting or Event
Jun 27, 2011 by
Icebreakers can be a great way to start off a meeting, association event, or training session. They set the tone for the session and can allow participants to relax. In addition, many icebreakers by default create a team experience because the meeting has started off with interactivity. Now, there are a few rules for icebreakers and they are as follows: It should occur at the beginning of the meeting. Many small or large events have networking time where attendees can gather and move arou...
7 Ideas for a Successful Company Outing
Jun 24, 2011 by
This is the time of year, many organizations start planning an employee gathering to celebrate summer or fall. This is a great way to meet each other on a social basis, as well as, informally integrate spouses and children into the work setting. Here are a few tips to make this year's company outing successful without breaking the bank. Develop a budget and get it approved by upper management. It is vitally important to get a bottom-line budget number approved before ordering food and s...
iPad Works Like a Laptop? There’s an App for That!
Jun 22, 2011 by
                 Is it possible to replace the laptop for business meetings and conferences? Many event planners are hesitant to consider this because their attendees are probably using Microsoft Office on laptops. Inc. magazine recently interviewed business professionals who replaced their laptops with iPads and what apps they are using to make that conversion easy.  Joe Keller, President and COO of MotivAction, LLC uses GoodReader to ...
4 Great Trade Show Tips: How to Stretch Your Marketing Dollars
Jun 20, 2011 by
Companies are continuing to take a hard look at all their marketing initiatives and one of the most costly pieces of that pie is in trade show exhibition. Most marketing departments are asking this question: How do we increase leads and awareness about our products or services? Fend off the competition? The answer still for most organizations is to participate in trade shows! Below are some easy and cost effective ways to better manage your trade show budget: Rent, don't buy. This makes gre...
5 Tips for a Winning PowerPoint Presentation
Jun 17, 2011 by
Are you a trainer or speaker working on refining your presentation skills? This is the time of year most speakers and facilitators go into over drive with association conferences and corporate meetings. Here are some tips and techniques to improve your presentation skills if you are a speaker. If you are in the event meeting services industry, these tips will help you better communicate with each presenter.#1: Start by learning what the attendees want. Why are they attending your session? Find o...
17 Cost Savings Strategies to Counter Meeting Industry Challenges
Jun 15, 2011 by
Despite the news that the recession is over, purse strings aren't easily opening up. With increasing hotel, transportation, and food costs to boot, what is an event planner to do? Below is a listing of 17 potential solutions to the headaches you may be experiencing.Green = Money in Your PocketCreate an online registration system. Eliminate all mailings about the conference.Get rid of water, soda, and juice bottles and cans. Stick to pitchers and glasses.No disposable items. Ask the conference ce...
Worried how Attendees will Mingle? Rent iPads for Extreme Networking
Jun 13, 2011 by
Let's face it; some attendees are naturally gifted networkers. They walk into the meeting room of 50 strangers and immediately start working the room, passing out business cards, and making connections.What about those attendees who are at the conference or meeting for the first time? Wouldn't it be nice if there was an application on an iPad that could help get the conversation going? That time has now arrived with Sonar. Sonar can show attendees how they are connected by analyzing their F...
Looking for Alternative Affordable Meeting Space? Consider a College Campus!
Jun 10, 2011 by
Colleges have let their students out (or are about to) and are about ready to close up shop. But are they? Meeting planners are taking a hard look at college campuses, and many are booking these unique venues for meetings and conferences. Lets explore the reasons why this is happening. In 2009, college-based meetings and conferences brought in $1.04 billion and 11.7 people to this country's learning based institution, according to the Campus-Based Economic Impact Study conducted by the Asso...
3 Scenarios Where Interactive Technology Tool Rentals Make Sense
Jun 08, 2011 by
There are so many technology choices nowadays for meetings and events, it is often difficult to discern what makes sense for different types of meetings. This blog is going to delve into different types of situations and what tools can make the greatest impact with the attendee.Scenario 1: You want to know the immediate reaction to a issue, decision, or speaker.You want to know what your attendees think. There are two types of questions to gather that information. For close-ended questions,...
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