SmartSource Blog

Month: April 2014

Is it Time to Ctrl+Alt+Delete Your Conference or Meeting?
Apr 30, 2014 by
If you are as old as I am, you may recall those early days of Personal Computers. I was in sales with IBM at the time, and PCs were all the rage...until that dreaded point when the system would "freeze" and nothing could unlock it...not a stroke of the keyboard or a click of the mouse.   So, the user was left with no choice but to hold down the CTRL+ALT+DELETE buttons at the same time. All unsaved work on the computer would be lost, the user would complain incessantly but at le...
5 Fabulous Ways Technology is Changing the Meeting Industry
Apr 28, 2014 by
Shel Israel, Co-Author of Age of Context: Mobile, Sensors, Data and the Future of Privacy recently spoke to Mitra Sorrells of BizBash Magazine about the five things to be to be aware of when it comes to technology and how they will impact events in the future.  Here is a synopsis of Sorrells' interview, along with my thoughts on this, especially when it comes to trade show technology.  THE FIVE TRENDS Israel said to be on the look out for and continue to integrate th...
What does it Mean to be Green? 7 Simple Sustainable Conference Ideas
Apr 24, 2014 by
Earlier this month, several of my peers gathered in San Francisco for the Sustainable Meetings Conference hosted by the Green Meeting Industry Council (GMIC). The focus of this conference was:  Shorter presentations with audience interaction Visitation of sustainable locations in San Fran - from a green hotel to a farmer's market and Providing a more flexible event format to meet attendee needs.  This conference got me thinking about sustainability. What is it? H...
8 Items that can have a Huge Impact on Your Event’s AV Budget
Apr 22, 2014 by
When event planning, it is important that you know as much about the room layout, presenters' needs, and AV required as it is about the lunch you are serving to attendees. Nothing can make a meeting really shine or make it really dull than faulty or half-baked audio visual equipment.  Here are 8 things you can do to keep your budget in line while minimizing the "surprise" element, as originally reported in the Spring 2014 edition of BizBash Magazine.  Make Sure Ev...
Passive Meeting Participants are Poor Meeting Participants
Apr 16, 2014 by
The teacher/student methodology of learning for adults is gone. Dead. Passe.  With ever distracting technologies vying  for the meeting participant's attention and time, shouldn't you try and make it work for you? It isn't just about getting the attendee's attention, it is about keeping it throughout the duration of the meeting.  Shawna Suckow, Founder & President of the Senior Planners Industry Network, states, "Return On Attention (ROA) is a fairl...
The 6S’ to a Successful Operation at SmartSource Rentals
Apr 14, 2014 by
SmartSource Rentals (SSR) has taken a bold step to improve efficiencies among its 21 national branch locations through the implementation of  a program to streamline operations and improve workplace conditions. Below is an explanation of the 6S Program and why it should matter to you when considering an audiovisual rental company.  THE 6S PROGRAM This program consists of the following components:  Sort: SmartSource consistently goes through their equipment to determine...
The Ins and Outs of Hybrid Meetings and What They Mean to You
Apr 10, 2014 by
Although hybrid events have been around for awhile, they are expected to garner more popularity as technology becomes faster, less expensive and more reliable.  This blog will tackle what a hybrid meeting is, how it is beneficial to you and why it is important to choose a partner that has both AV and IT experience when event planning.  HYBRID MEETING DEFINITION A hybrid event is a conference that combines a live event with a virtual component. WHY HYBRID EVENTS ARE GROWING IN POP...
The Latest and Greatest on Governmental Meeting Legislation and What it Means to You
Apr 08, 2014 by
Last July, there were two bills introduced into the US House of Representatives to limit federal spending and attendance of face-to-face meetings by governmental employees. The first bill, HR 313 is sitting in the Senate, while the second HR 2643, has not left the House floor.  Here's the latest update on the two bills and what we can all learn from them HR Bill 313: Passed the House on July 31, 2013 and has not been approved by the Senate.  The Government Spending Accountability Act of...
7 Common Contract Conundrums and How to Correct Them
Apr 04, 2014 by
Contracts are the in the everyday fabric of all meeting planner's lives. They are the wheel that makes things happen.  Yet, according to Joan Eisenstodt, Chief Strategist of Eisenstodt Associates, LLC they are the most overlooked and misunderstood part of the event planning process. She stated in The Meeting Professional magazine, "We tend to ignore what we fear and don't understand....the only thing you should fear is the outcome of not paying attention."&nbs...
Audiovisual Rental Basics: Making Sense (and Cents) for Your Event
Apr 02, 2014 by
Event planning takes a lot of time and attention to detail. Obviously you need fantastic content and a great speaker, but beyond that your meeting logistics need to be laid out just right. Here are a few basic AV considerations when planning your next meeting that will help make it memorable for your attendees.   VIEWING AREA DETAILS Can every person in the room see the presentation clearly?  If not, you will need to invest in a larger screen. However, you don't want the fro...
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