SmartSource Blog

Category: Business Event Planning Ideas

Top 10 Ways to Efficiently Rein in Your Meeting Spend
Aug 08, 2018 by
Ten Tips for Saving Money on Meetings Your annual conference is several months away, yet you are already feeling the pressure from management to reexamine the financials, one more time. In my twenty years of experience in this arena, here are ten creative methods anyone can use to keep their event investments in check. Review Last Year's Expenses and Cut at Least One Item by 10-15 Percent. Rank Order Your Expenses and Remove the Last Item. Identify General Budget Ranges and Sha...
Which LED Display Technology is Best for your Event?
May 03, 2018 by
The advancement of LED technology has given those in the events industry the ability to create high-quality displays with stunning visuals and remarkable versatility. The brightness and seamlessness provided by LED tiles imparts a vibrancy that captivates audiences and makes a greater impression than video walls. From graphically engaging booth signage to high-impact walls to dynamic product display and jaw-dropping presentations, the availabil  ity of a such a vast array of LED displays and ti...
5 Must-Haves for Every Training Program
Apr 03, 2018 by
Whether you are training medical conference attendees, launching a new scientific product or teaching IT staff about new software technology, it’s important to provide participants with a space that promotes learning, engagement and collaboration. While the usual training rentals are still relevant, we have seen an uptick in requests for Virtual Reality and gaming systems as a fresh way to immerse participants into the training material. Here are five items that require special attention wh...
Digital Kiosks: Choosing the Right Ones for Your Event
Mar 07, 2018 by
Self-service digital kiosks are everywhere these days. They make it faster and easier to do things like withdraw or deposit money, order a train ticket, print a boarding pass, check out groceries, and so many other daily tasks once associated with long lines. Digital kiosks are so useful that it’s no wonder they’ve become one of the best interactive tools for elevating events and trade shows. Kiosks are an automated, user-friendly way to promote business and interactively connect event at...
The ABCs of Gamification Laptops
Feb 16, 2018 by
  It’s no secret that video gaming is wildly popular in the United States. In fact, two-thirds of American households regularly play video games, according to a recent study by the Entertainment Software Association (ESA). Perhaps even more interestingly, gamers age 18 or older represent 72 percent of the video game-playing population, and the average gamer is 35 years old. But how does that carry over to the events industry? Well, for those of us who strive to engage audiences ...
Must-Have Technology for 2018
Feb 08, 2018 by
From the largest events to the most scaled down, attendee engagement continues to reign supreme as we begin the New Year. While conferences and conventions will always be centered on keynote speakers and face-to-face interaction, technology is an ever-growing source of empowerment for taking engagement to a whole new level. Today’s megacorps are using state-of-the-art technology to create futuristic experiences that often seem like something out of a science fiction movie. For instance, aug...
Dedicated Service is the Key to a Successful Event
Feb 08, 2018 by
When you envision a successful event, you might imagine an audience captivated by brilliant speakers touting the benefits of your cutting-edge product line, supported by bold presentations delivered via the latest technology in a setting that’s been carefully curated to inspire guests and make them feel like they’re a part of something special. Such an event is certainly possible, but not without a decent budget and several months of exhaustive planning by a team of highly experienced profe...
Event Trends: Yes! Flowers are Affordable Again
Dec 06, 2017 by
Event Trends:    Yes! Flowers are Affordable Again Flowers can bring warmth and visual appeal to even the dullest event space through color and texture.   Combined with lighting and sound, flowers can help evoke nostalgia or influence mood. This is especially true during the holiday season, when the scents of winter can be assembled into stunning seasonal bouquets. But floral arrangements and centerpieces have been low on the priority list for most meeting planners because of cost. It’s...
3 Last-Minute Tips for Planning Your Company Holiday Party
Dec 06, 2017 by
You’re almost there. The venue is booked, the menu is set, the invites have gone out. Now all that is left to do is wait for the big night, right? Wrong! Here are three tips to make sure your bases are covered and to help give your party the modern elements every event needs to be successful. Tip #1 – An Open Bar is Not Entertainment Have you thought about entertainment? I don’t mean the DJ or open bar. I mean the toasts, the accolades, and the boss taking center stage and speaking w...
Technology Checklist: Training Lab Breakout Session
Nov 16, 2017 by
Many conferences—especially those hosted by technology companies—provide product training for their attendees. Breakout sessions at these types of gatherings are more complicated than the freeform panel discussions or one-on-one interviews on a comfy sofa at non-technical meetings. They involve room setups and equipment that facilitates learning by actually doing. Here are the key things to keep in mind when designing a temporary training lab: Seating for comfort and elbow room ...
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