SmartSource Rentals Blog

Category: Event Management

Event Projection Screens: Sizing Up Your Options
Jul 11, 2019 by
With so much focus put on preparing high-quality content for a presentation, and pairing it with the right projector to deliver that content in the most impactful, effective way, the projection screen often becomes an afterthought. However, the screen is a crucial element in ensuring a visually compelling presentation. Here’s what you need to consider. Venue & Audience Size The size of your room will have a major impact on what screen you choose. For larger venues, you might opt...
A Meeting Planner’s Bill Of Rights For Choosing An AV Company
Jan 30, 2019 by
Meeting planners have lots of choices to make when placing their events in hotels. Some of the demands that hotels make are non-negotiable. Using an in-house audio-visual service provider is not one of them. In most cases, planners are entitled to utilize the services and expertise of a preferred, third-party AV contractor. They have certain “rights” which they can express during the contract negotiation process. PLANNERS HAVE THE RIGHT TO: Ask the hotel whether or not the use of a...
Technology Recap – 2018’s Most Popular Trends
Dec 21, 2018 by
Earlier this year, we gave you the rundown on must-have technology trends for 2018. Now we have the benefit of hindsight to identify the top trends that have been the most popular at events around the country. Technology such as touchscreen displays and video walls have now become the norm, and are being joined by newer solutions that have been more widely and effectively used during the past 12 months. Let’s take a look at what worked in 2018, and how you can implement trending technology...
Rock Your Holiday Party with these Tips for Stunning Audio Visual
Nov 16, 2018 by
With the holidays right around the corner, party, gala, and special event planning is in full effect. From the food to the music to the entertainment and ambiance, you’ll want to set the stage for a fun and sophisticated event – without going over budget. A key component in taking your party from drab to fab is the use of audio visual technology such as lighting, LED video walls and displays, and a top-notch sound system. Lighting With the addition of intelligent lighting, an ord...
What To Consider When Buying An Event Check-In App
Sep 10, 2018 by
6 Key Features of an Event Check-In App Speed. Security. Integration. Hardware. Distribution. Cost.     Conference registration is a two-part process. Registration software lets event organizers know which individuals plan to attend. Check-in software and devices confirm their arrival. In recent years, event check-in apps have flooded the market, such that it’s becoming more difficult to choose among the many options available. Due diligence in some key...
Top 10 Ways to Efficiently Rein in Your Meeting Spend
Aug 08, 2018 by
Ten Tips for Saving Money on Meetings Your annual conference is several months away, yet you are already feeling the pressure from management to reexamine the financials, one more time. In my twenty years of experience in this arena, here are ten creative methods anyone can use to keep their event investments in check. Review Last Year's Expenses and Cut at Least One Item by 10-15 Percent. Rank Order Your Expenses and Remove the Last Item. Identify General Budget Ranges and Sha...
Best Practices: Event Staffing and Technology for ROI Tracking
Oct 31, 2017 by
Event marketing can occupy a substantial portion of a company’s overall marketing budget. So it’s important that the events be effective. A previous article in this series discussed establishing goals and objectives for corporate meetings and trade shows. This article focuses exclusively on the human resources and technology required to achieve the maximum return on investment from events. Get Buy-In From Sales Staff Event marketing and sales staffs need to work together to fully realize t...
Are Business Cards Still Relevant?
Aug 29, 2017 by
A decade or more ago, the exchange of information between trade show exhibitors and attendees consisted of a mutual handing over of business cards and stuffing of the show tote bag with glossy brochures. It was an inefficient process that left many leads and sales on the table. Today, a full range of tools for a two-way (digital) exchange of information is available to exhibition participants. They make a brief meeting in the booth more productive and create a digital trail that helps exhibit...
Tech for B2C Cashless Sales on the Exhibit Floor
Jul 26, 2017 by
Attendees at B2C trade shows want to buy products right there on the show floor. With the right technology you can make cashless sales a breeze. According to a new report by the Center for Exhibition Industry Research (CEIR)*, 57% of attendees can’t resist the opportunity to make on-premises product purchases. The downside? Only 19% of exhibitors have the technology to provide an in-booth shopping experience. So how can you facilitate on-premises selling? There are two avenues association...
Technologies To Track Your Event in Real Time
May 31, 2017 by
The technology that powers events produces a lot of data: demographic, behavioral, and historical, to name a few. But one category of data, the information delivered immediately after it’s collected—real-time data—has a value that sets it apart from any of its business-intelligence counterparts.  A real-time data strategy is dependent on technology. While the field is still evolving, there are a number of solutions available to help planners build a real-time information ecosystem toda...
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