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Using MASS Communication with your AV Company
Feb 11, 2011 by
Contrary to what you may be thinking, this is not a blog about using TV, Radio, or Social Media to communicate better with your AV Team. As an experienced meeting planner, I used to schedule and talk to my event audio visual rental company early in the process and then basically when they arrived on site. However, I have learned through many years and many mistakes, that process doesn't work well, especially for large, complex events. So now, I use the MASS approach to communicate wi...
6 Ways to Negotiate a “Win-Win” Contract with Your Audio Visual Company
Feb 09, 2011 by
When you are negotiating a contract with your AV supplier, it is best to keep the "win-win" mentality and attitude right from the start. Both the event meeting planning company and the audio visual firm want to achieve the best deal for their respective organizations. For the planner, it is keeping their costs down and for the AV company, it is keeping their profits up. So how can we do this? Below, are six common sense, but creative ways, to work with an event audio visual rental comp...
An iPad Success Story: Hilton Gives Attendees the Treatment
Feb 07, 2011 by
  When 2,500 owners came together for the 2010 Hilton Worldwide Global Partnership Conference in October, event meeting services organizers wanted to make a statement. This would be the first time that every brand from every location would be at the same place at the same time. Josh Weiss, Hilton Worldwide's Vice President of Guest Services, said, "How can we drive home that we are innovative; that we are different? Not just innovative in a flashy way, but...
Top 9 Event Meeting Services Trends for 2011
Feb 04, 2011 by
Benchmark Hospitality International, which operate 30 hotels, resorts, and conference centers throughout the world, announced their trending list for 2011 based on the observations and feedback of their staff. Here is what they predict:Trend #1: Business travel is back. Booking pace for most of the Benchmark properties are outperforming 2010 results. Trend #2: The tried and true are back. Insurance, financial, consulting, technology, health care, and education markets have supported the conferen...
Pros and Cons of In-House vs.Outsourced Audio Visual Rental Company
Feb 02, 2011 by
So you have an event coming up at a new venue that has their own in-house audio visual company and you are wondering "Should I use the in-house company or search for my own event audio visual rental firm? Many meeting and event planners wrestle with this question and the answer isn't always so obvious. Here are the Pros and Cons of both options and some resources you look to for additional help.SITUATION: You need to replace broken equipment immediately.In-house AV compa...
4 Cutting-Edge Event Audio Visual Rental Items
Jan 31, 2011 by
According to BizBash magazine, below are 4 cutting-edge ideas for interactive technology tool rentals at your next special event or meeting. #1: Large Video Displays and Motion GraphicsGraphics can be shot in 4K resolution (which is 4,000 pixels). This is the highest resolution format in the market and has the depth and clarity that can rival live performances. With 65-inch plasma screen rentals placed in strategic places, your next event could truly be mind blowing! The...
6 Key Questions to Ask Before Considering a Virtual Event
Jan 28, 2011 by
You have decided that 2011 is the year to hold your first virtual event. You have read all the articles about these type of meetings and think your audience is ready to participate in the virtual world. Before you start down the yellow brick road, you need to come up with a sound strategy and implementation plan that will reap the ROI you and your organization wants and the educational value your attendees need. I have developed a listing of questions you need to consider before setting up the i...
Why Incorporate ARS at Your Next Conference or Meeting
Jan 26, 2011 by
Have you ever noticed how much more you learn when you are involved in the learning process? You have heard of Audience Response Systems (ARS), but you are probably wondering... Is it worth the investment or will it be a distraction?  In a recent poll of corporate event planners, over 40% of the audience at their meetings felt the event or conference was "a waste of time" when lectured to by a presenter. In the same poll, 90% of those planners said t...
Predicting a Positive 2011 for the Event Industry
Jan 24, 2011 by
Meeting Professinals International (MPI), IMEX, and the International Special Events Society (ISES) are all predicting that meeting volume, the number of attendees, and increasing value and ROI will be the priority throughout the global event meeting services industry in 2011 versus 2010.For FutureWatch 2011, MPI garnered insight from more than 450 industry professionals in 20 countries and from 67 MPI chapters. "After two challenging years for the business of our industry, we're ...
When Should AV Companies Start Marketing to Meeting Planners?
Jan 21, 2011 by
Six event meeting services professionals recently weighed in on LinkedIn as to when AV organizations should start marketing to meeting and event planners. Below, is a synopsis of their quotes, but as you will see, the AV company needs to be involved early and have an excellent reputation. Here's what they had to say:Katie Jackson, Director at Sg2, states "The AV is a core component of my budgets and can be an area prone to increases, depending on the client needs, so the sooner those n...
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